Sr Project Manager - Commercial Construction

Company: A to Z Staffing Solutions
Location: Phoenix
Posted on: March 20, 2023

Job Description:

Accountability and complete ownership of assigned job(s). Plan, directs, and coordinates activities of designatedproject to ensure that goals or objectives of the project are accomplished within the prescribed time frame andfunding parameters by performing the following duties personally or through subordinate supervisors or staff.ESSENTIAL FUNCTION AND BASIC DUTIESESTIMATING TURNOVER REVIEW--- Estimate in detail.--- Review job check list with estimators.--- Look at specs and make detailed list of all deficiencies in project.REVIEW ESTIMATE--- Review contract for scope in detail.--- Make list of any deficiencies. A copy of the contract scope is to be included in turnover.--- Give copy of scope and exclusions to field.JOB CHECK LIST--- Review job checklist before proceeding. Job checklist must be accurate and include allnecessary details.--- Begin processing with assistant and coordinate with job setup sheet.PURCHASING--- Purchasing of equipment will be done from job checklist.--- Price details of each piece of equipment, material, subcontracts, etc.--- Layout purchase schedule. Do not buy any equipment for a project until the job buyout iscomplete. This allows flexibility to lower any deficiencies in a project.SUBMITTALS--- Reviews specifications and drawings to ensure that the proper materials are submitted forreview.--- Review submittals prior to delivery to ensure that all relevant material is indicated.--- Follow through with re-submittals as required.BUDGET--- Reviews budget/project in detail to determine budget validity and correctness.--- Revise budgets as necessary to correct any posting errors, but-out savings or coding revisions.--- Adjust budget accordingly on all change orders.BILLING FORMAT--- Accounting posts billings and gives account status on receivables, not track retention. Theproject manager is responsible for billing start to finish.--- Prepare all billings from Solomon Software and check accounts receivable for the month'speriod on outstanding materials scheduled to ship.--- Equipment delivery schedules and subcontractor billing status to be forwarded to projectmanager.--- Review all job reports, subcontractors' status, and equipment delivery list. Visit job sites priorto billing cut off dates, project labor, and material costs through the end of the billing period.Follow up on problems with billings, make corrections if billings are cut back, turn intoaccounting for monthly updates, and send e-mail to purchasing and accounting with any fieldproblems. Coordinate percent of completion with superintendents. Minimize stored materials.--- Bill and follow up on closeout of retention and bill 50 percent of retention.--- Communicate with project manager or owner after billings are approved on a monthly basis.--- Accounting will post acceptable billings.--- All billings formats will be setup on an AIA standard format.PROJECT TASK ANALYSIS--- Assistant will prepare and distribute to project managers, superintendents, and operationmanagers on a weekly basis. These reports will be used to project weekly labor.--- Coordinate manpower status with superintendent to assist in directing / projecting manpowerneeds and job progress.--- Coordinate with general contractors schedule.DETAILED PROJECT COST ANALYSIS--- Assistant is responsible for delivering these reports by the 18 th of each month.--- These reports detail per code, labor, material, job status, breakdown, billing, and totals perdepartment.--- Review all codes and any variances in detail and determine whether codes are over / underbudget.--- Stop payment to any vendor or subcontractor by posting messages via Solomon. Assistant mayperform this function if approved by project manager.SCHEDULING--- Schedule project start dates and review the general contractor's schedules.--- Inform assistant of schedule to coordinate with -manpower schedule, per project to becoordinated with superintendents.SCHEDULING EQUIPMENT--- Order all equipment as project requires. Delivery dates to match equipment to be installed asscheduled.--- Check all equipment, do hand schedules, and verify with field that equipment is orderedcorrectly before processing equipment orders.--- The equipment delivery checklist must be completed at time of submittals. The assistant willtrack all equipment status and approval delivery dates, coordinate dates to release equipment,revise list as new delivery dates are added and delivery cutoff dates met.PURCHASING / PURCHASE ORDERS--- Obtain number from purchasing department.--- Complete and process purchase orders with dollar amounts.--- Distribute copies to accounts payable and purchasing.--- Assistant will track equipment scheduled, verifying all materials and equipment are coordinatedwith superintendents.--- Any additions or changes to the original purchase order must have a new purchase order ofchange form.--- No verbal orders to purchasing or suppliers on any orders processed.SUBCONTRACTORS--- Process amounts of subcontracts and give to assistant to process. Assistant will track returnsfor filing.--- Any change to subcontract must be processed on subcontract change form.REQUEST FOR INFORMATION--- RFI's must be processed for any deficiencies recognized through review of specifications andsubmittal process.--- All RFI need to be copied and added to turnover books.--- As project progresses, all RFIs will be approved by project manager before field can process.--- All RFIs will go through assistant for numbering and tracking.CHANGE ORDERS--- Prepare documentation on change order scope.--- Execution of change order work and billing.--- Tie-out all paper work to contract.OPERATION AND MAINTENANCE MANUAL--- After materials and equipment are ordered, direct assistant to put together materials.Assistant will track all material orders and for finalizing books.--- Project manager to check on close out warranties.TURNOVERS--- Prepare list of all equipment, materials, type of materials, list of contracts, copy of contractscope, equipment delivery schedules, copy of product check list, all RFIs outstanding andanswered, copy of plans and specifications, addenda, equipment lists verified for ordering,construction schedule, setup first two weeks interval schedule, complete details of status ofproject, set goal, and review manpower requirements. Submittals setup will take place at thenext coordination meeting.CORRESPONDENCE--- Review all correspondence in a timely manner. If an RFI is required, process in a timelymanner.--- All correspondence to be processed to the filed on a weekly basis. Any verbal direction tosuperintendents or foremen must be followed by written correspondence.--- The assistant will process / track all correspondence.JOB COORDINATION--- A monthly coordination meeting will be held with superintendents / foremen to discussprojects, goals, objectives, and job status.--- Service to be included if installation work is part of a job.TURNOVER - SERVICE--- Copy each construction schedule and give to service throughout job.--- A turnover meeting will be held two weeks prior to startup. Plans, specs, submittals, andare to be issued to service during this meeting.--- Startup request will be completed by the project manager assistant prior to meeting and issuedto service at turnover meeting.--- Service will startup job and ensure that controls are working properly.--- Service will notify project manager when job is ready for test and balance, including final filterchange.--- Project manager will schedule test and balance.--- Service technician to accompany test and balance contractor to jobsite.--- Deficiency list will be issued to operations.--- Service will complete deficiency list and return to operations.--- Operations will notify balance contractor of completion of deficiency list--- Once balance is complete, project coordinator turn it over to service to schedule owner trainingand notify service via e-mail.--- Service will perform owner training, get signed off, and turn in to operations.PUNCH LIST--- All punch lists will be received by project manager and logged into the system.--- Distribute punch list to appropriate departments.--- Completed punch lists will be returned to operations for recording.PROJECT CLOSEOUT--- Review all close-out documentation.--- Prior to closeout sheet completion, a job analysis needs to be completed and coordinated withestimating.--- Closeout project and file all documents.QUALIFICATIONSEDUCATION: High School Diploma or equivalent.Powered by JazzHR

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