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Maintenance Administrative Assistant

Company: Hilton Grand Vacations
Location: Sedona
Posted on: June 26, 2022

Job Description:

Job Description"HGV now offers Day One Team Member Benefits!"Are you someone who flourishes with providing outstanding customer service, strong communicator /office support in efforts to deliver guest service expressing an upbeat and enthusiastic attitude! Hilton Grand Vacations is currently looking a Maintenance Administrative Assistant.What will I be doing?As a Maintenance Administrative Assistant you would be responsible for executing your position's responsibilities in driving company success through performing the following tasks to the highest standards:

  • Cultivates an environment of outstanding customer service to all departmental employees. Assists with the coordination/dispatching of all daily maintenance requests. Ensures work requested is completed to the delight and satisfaction of all guests.
  • Assists the Chief Engineer in coordinating efforts with outside contractors and vendors. Maintains ledger (Inventory book) and current balance of several products. Assists in coordinating a comprehensive preventative maintenance program for all units and facilities.
  • Assists the Chief Engineer with ordering and inventory. Reviews material orders, recommends par their approval or rejection to higher authority. Resolves individual allotment of materials/par by prescribed procedures. Prepares periodic statement of Inventories by established practices or detailed instructions. Maintains an inventory/par level for engineering parts, Attic stock and materials. Liaison and point of contact for onsite contractors. Sets and maintains files for a moderate number of subjects.
  • Monitoring and creation of all department operating budgets with accountability for reporting on any variances. organizing, guiding training and record keeping of all Maintenance training and safety awareness programs. Promotes safety awareness among all members of the department, adhering to resort and legislative procedures and regulations. Active participation of the property's safety committee.
  • Maintains effective communication and interaction with the Engineering Leadership and all other departments of the property, ensuring Management is aware of any unresolved problems or issues, and any upcoming potential problem areas.
  • Ensure that Emergency Preparedness and Safety Awareness Plan(s) are updated and current.
  • Routinely inspects all rooms and public areas to ensure they are in compliance with established standards of product quality, appearance, and functionality.
  • Strong written/verbal communication skills, handle a multi-phones line in a fast paced environment. Detail oriented, able to apply an extensive knowledge of Housekeeping practices and procedures for the planning supervision, and completion of multiple and sophisticated assignments
  • Assists on all guest activities as required by management; willing to "pitch-in" and help co- workers with their job duties and be an outstanding teammate.QualificationsWhat are we looking for...A team-first attitudeHilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. At the core of our company's success are our Team Members. To fulfill this role successfully, you possess the following minimum qualifications and experience:
    • High School Graduate/GED equivalent.
    • Strong Microsoft Office computer experience especially with Word and Outlook.
    • 1+ years administrative experienceIt would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
      • Previous hospitality/hotel experience.
      • 3-5 years of related experience.What will it be like to be a Team Member.....Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. At the core of our company's success are our Team Members. We offer a fantastic benefit package to our full-time Team Members that include medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and excellent travel benefits.Don't wait! Apply Today.We are an equal opportunity employer and value diversity at our company. We prohibit discrimination based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.

Keywords: Hilton Grand Vacations, Phoenix , Maintenance Administrative Assistant, Professions , Sedona, Arizona

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