Executive Assistant

Company: Howard Hughes Corporation
Location: Phoenix
Posted on: November 22, 2021

Job Description:

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it's not just buildings and places that matter, it's what you do with them that can change the way people live.We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.POSITION SUMMARY:The Executive Assistant will (under limited supervision) provide all aspects of administrative support to the strategic development team.ESSENTIAL JOB RESPONSIBILITIES:* Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information.

* Prepares communications with various stakeholders such as operations, contractors, tenants, etc.

* Participates in administrative functions such as budgeting or developing spreadsheet tracking reports.

* Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests.

* Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail.

* Research, prepare and edit reports and presentations

* Reads incoming mail and independently handles or attaches appropriate file/information for recipients.

* Manage all meeting coordination details including: location (if required), catering, AV equipment, meeting materials, etc.

* Schedules meetings/conference calls and appointments, makes travel arrangements, as needed.

* Other duties as assigned.

KNOWLEDGE, EXPERIENCE AND SKILLS:* Minimum 8 years of Administrative Support experience

* Professional interaction with clients and vendors.

* Highly proficient in MS office applications: Word, Excel, Power Point, Outlook.

* Build positive working relationships with employees at all levels within the organization.

* Exercise sound judgment when making decisions.

* Work overtime as required.

* Able to meet deadlines as necessary.

* Effectively work with minimal supervision.

* Creative thinker with experience creating graphic presentations.

* Strong Organization and Attention to Detail skills.

* Exceptional Communication Skills both verbal and written.

* Good problem solver/creative thinker.

* "Can-do" attitude, pro-active and resourceful.

* Maintains confidentiality.

EDUCATION, CERTIFICATIONS AND LICENSES:* College degree or equivalent

Keywords: Howard Hughes Corporation, Phoenix , Executive Assistant, Other , Phoenix, Arizona