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Payroll Specialist

Company: Creative Testing Solutions
Location: Phoenix
Posted on: September 23, 2022

Job Description:

Job Description SummaryUnder direction of the payroll manager, this position is responsible for processing the day-to-day payroll functions. This position responsible for processing the payroll on time, accurately, and in compliance with government regulations.Job DescriptionPRIMARY DUTIES AND RESPONSIBILITIES: Processing of multi-state payroll, including assisting with the reconciliation of bank and vendor interface files. Following the internal controls to ensure the quality and efficient of all payroll functions and regulatory compliance Assisting with monitoring and implementing statutory updates for regulations relating to time tracking, leave and absence, and payroll Assist with payroll tax process, including filing of federal and state withholding forms and year-end reporting obligations Generate payroll reports Respond to payroll-related inquiries from employees, managers, and third-party vendors Monitor proper accounting for payroll expenses, and liabilities (including payroll tax liabilities) Interfaces with the Payroll and Tax Management outsourcing vendors to ensure contractual and service level agreements are being achieved. Participates in payroll and timekeeping system configuration and issue resolution with the HR Systems and IT support teams. Ensures employee payroll deductions are set up and processing as expected Manages the Wage Garnishment process to ensure timely and accurate compliance with garnishment requests and other court ordered information Prepares 401k EE and ER contributions timely and accordingly for submission to the vendor Responsible for verification of time records for compliance, accuracy and completeness Oversees manual and historical corrections to pay, time and PTO in accordance with process and procedures. Processes manual checks, wire transfers, reversals and stop payments. Responds to outside agencies and other inquires involving employee payroll and wage records Assists with the quarterly and year end income and employer tax processing in conjunction with the vendor including the production of W-2's. Oversees resolution of tax issues and directs the collaboration with external agencies on tax issues. Maintain strong relationships with various key stakeholders related to the payroll process Work with the Accounting team to reconcile and process payroll journal entries as required Perform monthly reconciliations of payroll accounts in the general ledger, which includes labor costs, allocation of labor, quarterly filings, and earnings from the payroll system Stay up to date with ongoing payroll and HR changes to legislation. Assures quality customer service to all customers. Performs all assigned duties in compliance with internal SOP's and external regulations. Brings compliance issues to the attention of management. Performs other duties as assigned based on business needs. Conforms with and abides by all regulations, policies, work procedures, instructions, and all safety rules. Exhibits regular, reliable, punctual, and predictable attendance.REQUIRED QUALIFICATIONS: Education: High School or equivalent Experience: 3-5 years of experience in payroll processing Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes Experience with multi-state payroll required Experience with mid- to large-size organizations (> 500 employees)PREFERRED QUALIFICATIONS: Prior experience with a major ERP system, including implementation experience Prior experience using Workday Experience working with outsourced payroll providerSKILLS & ABILITIES: Must possess the skills and abilities to successfully perform all assigned responsibilities Must be able to maintain confidentiality Effective oral and written business communication skills Able to organize, prioritize, and execute a variable workload and multiple priorities Strong analytical and problem-solving skills Must be proficient with payroll software Ability to work in a team environment, and have a collaborative, customer-focused style Ability to maintain a collaborative, effective working relationship with human resourcesPHYSICAL & TRAVEL REQUIREMENTS: Prolonged experience sitting at a desk and working on a computerAdditional Job Details:Shift 1Monday to Friday 8:00 AM to 5:00 PMCOVID VACCINATION POLICYCreative Testing Solutions believes that being vaccinated helps provide safety and care for our employees, donors, their families, and the larger community. Therefore, Creative Testing Solutions requires that all staff be completely immunized against Covid-19. Individuals applying for this position should be aware of the COVID-19 vaccination requirements and will be required to be vaccinated as of their first day of work unless an approved exemption is in place prior to their start date.Creative Testing Solutions is an equal opportunity employer.EEO/Minorities/Females/Disabled/VeteransOur organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to or call 1- to let us know the nature of your request. A representative will respond to accommodation requests within two business days. Please note that this email/phone number is for medical/disability accommodations only and any other inquiries will not receive a response.Please see the below information about applicant rights and our commitment to compliance:EEO is the LawEEO is the Law SupplementPay Transparencye-VerifyAll candidates who receive a conditional written offer of employment will be required to undergo a pre-employment drug test in accordance with the Company's established guidelines.Job Type: Full-time

Keywords: Creative Testing Solutions, Phoenix , Payroll Specialist, Human Resources , Phoenix, Arizona

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