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Staffing/Scheduling Specialist, Supplemental

Company: Mayo Clinic
Location: Youngtown
Posted on: August 7, 2022

Job Description:

Why Mayo Clinic
Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2) and ranked in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits . Eligibility may vary.

Position description
The Coord Nursing Staff Schedule works collaboratively in a team structure to develop and publish complex schedules for departmental personnel. Consults with Nursing leadership regarding workload analysis, staff plans and optimal schedule builds including complex schedule options and rotations to meet the workload needs. Develops and maintains position control documents, staff bases and posted employee schedules. Provides direction regarding scheduling procedural guidelines. Audits employee timekeeping records, pay rules and FTEs. Protects, manages and reports data contained within assigned scheduling applications. Develops and implements standard operating procedures for managing and auditing security to ensure data are protected and handled appropriately. Elicits unit requirements for system parameter set-up. Builds and maintains system parameters in scheduling software applications, performs routine application maintenance, processes data updates and provides technical support for designated scheduling applications. Develops Knowledge Base for supported scheduling applications to be used as references by the Help Desk to answer common problems and resolves ServiceNow tickets within a timely manner. Develops and implements scripts for application quality assurance testing. Writes and executes database queries using report writing tools and develops reports for dissemination. Provides consultation with unit budgets and workload analysis for scheduling solutions to leadership within the Enterprise. Carries out all aspects of the job in an autonomous manner using appropriate problem-solving skills and assumes the responsibility for self-development within the role.

Qualifications
Must meet one of the following:

1. Associates degree and two years of progressive experience in administrative support, preferably using Workforce Timekeeping and scheduling applications such as ANSOS One-Staff, Clairvia and Mayo Scheduling System (MSS).

2. Administrative assistant/secretarial or Health Unit Coordinator and a minimum of five years progressive experience in administrative support, preferably using Workforce Timekeeping and scheduling applications such as ANSOS One-Staff, Clairvia and Mayo Scheduling System (MSS). Mayo experience preferred.

Additional qualifications

  • Significant prior experience with spreadsheet and word processing software.
  • Effective verbal and written communication skills.
  • Ability to deal with continuous multiple and complex interpersonal interactions.
  • Demonstrated problem-solving and organizational skills.
  • Ability to work independently.
  • Ability to set priorities and meet deadlines within the context of highly variable workload and interruptions.
  • Ability to collect, organize, and synthesize detailed information from a variety of sources.
  • Staffer

    Exemption status
    Non-exempt

    Compensation Detail
    $20.59/hr - $29.23/hr

    Benefits eligible
    Yes

    Schedule
    Supplemental/On-call/Per Diem

    Hours / Pay period
    Hours Vary

    Schedule details
    Day Shift; Days Vary, 0

    Weekend schedule
    None

    International Assignment
    No

    Site description
    Over the next four years, Mayo Clinic is making significant investments in both the physical and technological future of health care, through doubling the size of the Mayo Clinic campus in Phoenix, inclusive of practice, education, and research activities. Mayo Clinic's campuses in Arizona are located in Phoenix and Scottsdale, in the beautiful Sonoran Desert. The region is known as the Valley of the Sun, a metropolitan area with more than 4 million residents in 25 cities and towns.

    With Phoenix being the fifth largest city in the nation, this sunny "desert metropolis" offers the amenities of a big city in the midst of a strikingly beautiful, rugged, southwest landscape.

    Scottsdale frequently earns praise as a highly desirable place to live. The city's more than 200,000 residents enjoy a vibrant mix of culinary hot spots, arts and entertainment, professional and collegiate sports teams, and community resources. The region's desert climate promotes an outdoor lifestyle with a full complement of sports and recreation.

    Recruiter
    Bree Belcher

    EOE
    As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Keywords: Mayo Clinic, Phoenix , Staffing/Scheduling Specialist, Supplemental, Human Resources , Youngtown, Arizona

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