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Executive Assistant - Healthcare - Phoenix, AZ

Company: Terros
Location: Phoenix
Posted on: May 16, 2022

Job Description:

Overview:
Terros Health is pleased to share an exciting and challenging opportunity for an experienced -Executive Assistant. Reporting directly to the Chief of Staff of our President and CEO, the successful individual will be an integral -part of a high performing team of strategic partners that provide support on a number of different levels to our Executive Leadership Team. - -The Executive Assistant is a Strategic Partner with the Executive Leadership Team (ELT) working under the oversight of the Chief of Staff with multiple members of the Executive Leadership Team. - The Executive Leadership Team Assistant (ELTA) serves as the primary point of contact for internal and external interactions on all matters pertaining to support of the ELT. - - They exercise informed judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills along with the ability to prioritize multiple important tasks. - The ELTA works independently on assignments and projects, from conception to completion, and work under pressure at times to handle a wide variety of activities and confidential matters with discretion. - The ELTA not only has the requisite technical skills to be a highly functioning professional business partner, but has the soft skills required to support the ELT and build trust. -Terros Health is a healthcare organization of caring people, guided by our core values of integrity, compassion and empowerment. We engage people in whole person health through an integrated care delivery system, thus establishing a medical home for our patients. - In caring for the whole person, we focus on overall wellness through physical health, mental health and substance use care. - Our mission is -to provide -extraordinary care -by -empowered people -through -exceptional outcomes. -Terros Health made the list!!Recently awarded among Arizona's Most Admired Companies in 2020

Responsibilities:
Terros Health is hiring an Executive Assistant -to join their team in Phoenix, AZ. - -Full-Time: 40 hours/Week: Monday-FridayPrimary Location: Central Administration Office - Central Ave/ Thomas RdMinimum of 5 years of administrative experience supporting C-Level Executives Required -Bachelor's Degree PreferredCompetitive Compensation - - - - -Full Benefits Package, including 401KGenerous PTO/Sick Time -Duties Include:Complete a broad variety of administrative tasks including: managing extremely active calendars; completing mileage reports; reconciling credit card statements; composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans, itineraries, and agendas within budget; and compiling documents for meetings. - Plan, coordinate, and ensure the schedules are followed and respected. Serve as a gatekeeper creating win-win situations for direct access to the ELT's time and offices.Communicate directly, and on behalf of the ELT with internal and external partners.Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.Provide a bridge for smooth communication between the ELT and internal departments by working closely with various department, demonstrating leadership to maintain credibility, trust, and support.Work closely and effectively with the ELT to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the ELT updated.Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the ELT, some of which may have an organizational impact.Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, e-mails, and other tasks that facilitate the ELT's ability to effectively lead the company. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.Coordinate monthly and special committee meetings including meeting space, agenda, material, and food needs.Attend committee meetings and other meetings as requested and take meeting minutes.Assist the Chief of Staff in coordination of corporate-wide events and meetings such as Annual Board Meetings, All Employee Events, and other events as needed.Serve as back-up to the -Chief of Staff as necessary.Terros -Health offers an excellent benefit package including, but not limited to:Medical, dental, and vision insuranceGroup life and disability insuranceEmployer matched 401(k)Generous PTO/paid sick leave (4+ weeks in year 1)Wellness and employee assistance plan

Qualifications:
-EDUCATION, KNOWLEDGE AND SKILLSBachelor Degree or training and experience to reflect appropriate level of knowledge.Minimum of five years of administrative experience supporting C-Level Executives.Must be able to use Office 365 Suite Programs proficiently to accomplish job functions.Ability to read, analyze and interpret printed articles in various reports, records, contracts and other documents. Ability to respond to common inquiries or complaints from employees, customers, regulatory agencies or members of the business community. Excellent verbal and written communication skills with strong attention to detail.Exhibit a high level of interpersonal skills to effectively communicate with executives, staff, members, community representatives, Board Members, health plan partners, and vendors.Must demonstrate time management, organizational, conflict resolution and judgment skills.Must have valid Arizona driver's license, be 21 years of age with minimum 4 years driving experience, and meet requirements of Terros Health's driving policy.Must have a valid Arizona Level 1 Fingerprint Clearance card or the ability to apply for one within 7 working days of assuming rolePhysical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -COVID 19 Precautions:Terros Health remains open for all our patients' health and wellness needs. - We have put in place many protocols to protect our employees and patients and to create a safe work environment. - Visit our website to learn more: https://www.terroshealth.org/covid-19/ -At Terros Health we care about the safety of our employees and patients. We now require that all new employees have the COVID 19 vaccine prior to establishing employment. This represents our commitment to stopping the spread of this disease and protecting our community. Thank you for helping to protect our employees and patients.

Keywords: Terros, Phoenix , Executive Assistant - Healthcare - Phoenix, AZ, Healthcare , Phoenix, Arizona

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