Clinical Administrative Coordinator - Phoenix
Company: U.S. VETS
Location: Phoenix
Posted on: May 16, 2022
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Job Description:
*Clinical Administrative Coordinator - Phoenix*
*Level:* Experienced
*Job Location:* U.S.VETS Phoenix - Phoenix, AZ
*Position Type:* Full Time
*Education Level:* 4 Year Degree
*Salary Range:* $27.49 Hourly
*Travel Percentage:*
*Job Shift:* Day
*Job Category:* Admin - Clerical
*Description*
*The Clinical Administrative Coordinator (CAC) performs a large
range of program and service-related administrative support to the
Behavioral Health department at U.S.VETS. The CAC reports directly
to the Director of Behavioral Health at the assigned U.S.VETS site
and works closely with various staff members to ensure completion
of the administrative portion of direct service work. The CAC is
responsible for coordinating, facilitating and executing staff
training to support service delivery and compliance with service
documentation and performance; completing external funder reporting
requirements and internal U.S.VETS reporting requirements;
conducting frequent clinical audits on client charts; and providing
support to the case management staff.*
*(APPLICATION MUST BE COMPLETED IN ENTIRETY FOR FURTHER
CONSIDERATION/LOCAL CANDIDATES ONLY)*
*FLSA Classification: Non-Exempt*
*Responsibilities:*
* Creates annual training calendar for clinical and program staff
according to the training requirements as determined by the
National Clinical and Program team
* Coordinates and executes staff training according to the annual
training calendar and in collaboration with Human Resources to
ensure each staff member completes a minimum requirement of 40
hours of training/year to include completing required training
topics
* Creates and tracks annual training hours for all staff
* Ensures all conducted staff trainings include a competency-based
assessment upon conclusion of the training to ensure training
retention (e.g., Post-training test)
* Creates annual funder report calendar with established deadlines
and deliverables for each external and internal report required in
collaboration with Operations Manager.
* Connects with Program Coordinators and Team Leaders to monitor
clinical and programmatic deliverables at least monthly for all
internal and external requirements, reports areas of
underperformance to management, and leads team on developing and
following through on corrective actions.
* Oversees and/or completes external & internal funding reports
related to clinical and program deliverables, according to specific
funder requirements, at least 7 days prior to the funder/internal
deadline and submits to Director of Behavioral Health and
Operations Manager for final review before submission.
* Submits or ensures submission of all external clinical reports to
the established funder point of contact on behalf of the
organization and of all internal clinical reports to the agency
point of contact by no later than the established deadline,
preferably 3 days prior to the deadline.
* Develops and maintains a system to ensure timely and accurate
documentation in client files that meets required standards and
that such documentation is complete and readily available for
internal and external audits, medical billing support,
accreditation surveys, etc.
* Completes weekly file audit for each program for both data
completion and content of documentation and works with case
management staff to ensure file compliance
* Conducts frequent clinical audits on client charts a minimum of
4x/year for active clients and within 7 days of the clients date of
discharge to ensure clinical integrity
* Works with case management team on correcting clinical audit
deficiencies or discrepancies in a timely manner
* Prepares the team for external audits conducted on-site by
external funders and serves as the sites lead point of contact
throughout the duration of the audit while ensuring collaboration
with applicable departments to include Operations and Finance.
* Ensures admission and discharge functions are conducted according
to the organizations policy and to optimize process flow,
efficiency, and the client experience
* Updates weekly clinical meeting documents (e.g., CM-VT listing,
Clinical Meeting Notes, etc.) and takes weekly meeting minutes for
efficient tracking from week to week on clients clinical
progress
* Leads the process of obtaining CARF
accreditation/re-accreditation for the site
* Collaborates and shares best practices with counterparts at other
U.S.VETS and provides additional support as requested
* Staff who have a valid drivers license and meet company insurance
requirements may be required to complete a provided driver training
course and drive company vehicles for work-related activities to
include client transportation
* Performs other duties as assigned
*Qualifications*
*Requirements:*
* Bachelors degree in social services or other related field
required
* Minimum of two (2) years of experience with coordination of
clinical services and/or administrative oversight in a clinical
setting
* Excellent oral and written communication skills
* Detail-oriented with strong organizational and time management
skills
* Professional manner and appearance
* Ability to take general direction, work independently and within
a team
* Ability to work effectively with diverse group of clients, staff,
and community members
* Knowledge/experience working with veterans preferred
* Proficiency in computer and information systems to include
Microsoft Office (Outlook, Word, PowerPoint, Excel), Internet, and
the ability to use client tracking databases and electronic case
records.
* Good work history
*To apply, visit
[https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=39365&clientkey=AC964D99781EE6B7BAD7D79276AA0397](https://apptrkr.com/3069975)*
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Keywords: U.S. VETS, Phoenix , Clinical Administrative Coordinator - Phoenix, Healthcare , Phoenix, Arizona
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