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Director of Admissions

Company: Diocese of Phoenix Catholic Schools
Location: Phoenix
Posted on: May 28, 2023

Job Description:

Bourgade Catholic High School

Job Description

Admissions Director

Title: Admissions Director

Gen. Class: Classified Staff

Division: Bourgade Catholic High School

Department: Development

Supervisor: Director of Development

Statement of the Job:

Under the supervision of the Director of Development, the Director of Admissions oversees the implementation of recruitment strategies designed to increase enrollment. The Director of Admissions is responsible for managing activities, and events directly related to increasing enrollment. The ideal candidate will have a keen sense of data integrity, is an experienced admissions professional, and has the knowledge to retain and increase student enrollment. The Director of Admissions will lead a collaborative effort to develop and implement both short-term and long-term strategies to ensure Bourgade Catholic meets enrollment expectations.

The Director of Admissions strives to achieve the goals of Catholic education; shows evidence of knowledge of the Catholic philosophy of education; promotes gospel values and Catholic moral teaching; upholds the doctrinal teachings of the Catholic Church; provides opportunities for students to be prepared for life in today's Church and society.

Duties of the Job:

  • Admissions
  • Works with the Development Director to market school and to reach established enrollment goals. Oversees the scheduling of shadow days; attends middle school and high school enrollment events; and provides outreach to partner schools as required.
  • Oversees admissions, enrollment, and marketing events held both on and off campus. (Will include some weekend and evening responsibilities)
  • Coordinates annual High School Placement Test administration. Duties may include: managing sign-ups and payments; collecting and reviewing testing materials; event preparation for testing day; managing testing day activities; packaging and mailing score sheets; reviewing, analyzing, and distributing score reports; consulting with administration on test data interpretation.
  • Accepts and reviews applications for admission; strategically manages admissions database; enters data into Renweb; coordinates paperwork and payment processing with finance office; maintains files on all applicants.
  • Communicates with prospective families in person, over the phone, via website, and/or email; explains application and admissions process; conducts timely and strategic follow-up with prospective families; answers questions regarding curriculum, school activities and sports, opportunities for spiritual growth, etc.
  • Provides campus tours to individuals, families, and groups.
  • Manages incoming freshman and transfer student interview processes.
  • Manages annual incoming student and parent surveys; extracts and interprets survey data; prepares data reports for relevant stakeholders.
  • Prepares and sends regular emails to incoming and current freshman families preparing them for the steps involved in the application process, admissions, registration, and transition to high school.
  • Maintains a relentless commitment to educating and supporting families throughout the application process from start to finish.
  • Oversees the school's Ambassador program
  • Student Records
    • Obtain and maintain a variety of student records such as grades, standardized test scores, transcripts, immunization records, and cumulative folders.
    • Communicate with other schools or outside agencies regarding student records.
    • Facilitates records requests and procurement for transfer students.
    • Coordinate incoming freshmen admissions records and materials

    • Additional Job Responsibilities
      • Perform clerical duties as needed or assigned by the Director of Development.
      • Contribute to team effort for a professional office environment and maintain good working relationships with all school staff.
        • Have knowledge of technology and use appropriate software as needed.
        • Perform related duties as assigned for emergency procedures.
        • Perform other related duties as assigned by the Principal or Director of Development.

          Position requires knowledge of:
          • Curriculum and graduation requirements.
          • Operation of a computer and assigned software.
          • Modern office practices, procedures, and equipment.
          • Basic statistical and record-keeping techniques.
          • Data entry and report generation.
          • Correct English usage, grammar, spelling, punctuation and vocabulary.
          • Diocesan and school policies and procedures.
          • Knowledge of Catholic Church vision, teachings, structure and policies Position requires ability to:
            • Prepare responsible and comprehensive work in maintaining accurate records and admitting students according to established procedures and policies.
            • Interpret, apply and explain provisions of Federal, State and Diocesan regulations related to admissions and records.
            • Independently plan and organize workload and calendar.
            • Work independently with little direction.
            • Analyze situations accurately and adopt an effective course of action.
            • Maintain records and prepare reports.
            • Communicate effectively both orally and in writing.
            • Meet schedules and timelines.
            • Spanish speaker strongly preferred.

Keywords: Diocese of Phoenix Catholic Schools, Phoenix , Director of Admissions, Executive , Phoenix, Arizona

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