OCED Correspondence and Records Management Specialist

Company: Management Solutions
Location: Phoenix
Posted on: May 28, 2023

Job Description:

OCED Correspondence and Records Management Specialist
Remote
Full Time
OCED
Entry Level
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Who we are...
Management Solutions is a national award-winning management consulting firm that specializes in project execution, strategic consulting and change management. With a results-driven focus, we provide technical knowledge, enhance professional standards, and develop innovative solutions that increase productivity and help our clients meet their specific project, program and organizational goals. Founded in 2002, MSLLC has been named Small Business of the Year by the U.S. Small Business Administration, the Department of Energy and the Oak Ridge National Laboratory. MSLLC has also been recognized as one of the Top Employers in the Greater Knoxville area.
OCED is a multi-technology office responsible for overseeing more than $20B of investment in large scale demonstrations in emerging technologies such as clean hydrogen, carbon capture, advanced nuclear reactors, grid-scale energy storage, industrial emissions reductions as well as demonstrations in rural and socioeconomically disadvantaged regions. We are looking for individuals with a range of skills and interest in large-scale clean energy demonstration projects, particularly in renewable systems, carbon capture and removal, hydrogen, and nuclear energy technologies.
RESPONSIBILITIES & COMPETENCIES

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  Work closely with Correspondence Lead to route internal packages to offices and staff.
  
  
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  Provide timely support of external correspondence packages, ensuring appropriate workflows, concurrences, and appropriate edits are completed.
  
  
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  Assist the Correspondence Lead with developing processes and controls for correspondence-related tasks.
  
  
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  Respond to inquiries from the public or customers.
  
  
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  Perform routine clerical duties, maintain records, collect data, and provide information to customers.
  
  
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  File and maintain paper or electronic records.
  
  
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  Check the organization's records and type response letters for their supervisors to sign.
  
  
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  Collect and record data from customers, staff, and the public.
  
  
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  Answer questions from Stakeholders and the public about products or services.
  
  
  REQUIREMENTS
  
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    Bachelor's degree required
    
    
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    3-5 years of administrative support work experience required.
    
    
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    Proficient user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
    
    
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    Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.
    
    
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    DOE experience preferred.
    
    
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    Clean Energy experience desired but not required.
    
    
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    Remote position on eastern time zone.
    
    
    WORKING CONDITIONS & PHYSICAL REQUIREMENTS
    Work is generally performed within an office environment, with standard office equipment available.--- Work is mostly sedentary in nature but will require periodic standing and walking and lifting.--- Must have good vision and be able to read, write, and communicate fluently in English.---
    Management Solutions LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    Management Solutions LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Keywords: Management Solutions, Phoenix , OCED Correspondence and Records Management Specialist, Executive , Phoenix, Arizona