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Director of First Impressions

Company: NFP Corp
Location: Phoenix
Posted on: January 26, 2023

Job Description:

Manage the lobby area and front desk

  • Operate VOIP Telephone System to relay incoming and interoffice calls to appropriate team members and/or take message
  • Greet all visitors professionally and courteously to determine their needs
  • Retrieve, open & stamp all office mail daily to hand off to appropriate person
  • Sign for the delivery of all courier packages and deliver to appropriate person
  • Distribute fax messages from Outlook to appropriate team members
  • Maintain parking passes and client parking book
  • Print and maintains daily office in/out sheet
  • Prepare conference room for meetings and clean up after meetings
  • Office closing duties Supply Management
    • Maintain inventory and order all supplies for office and kitchen
    • Manage cost of supplies by shopping for best pricing Administrative Duties
      • Maintain Rolodex
      • Facilities Management
      • IT support with other team members
      • Maintain Comp Consulting Office Calendar (schedule meetings)
      • Update/distribute employee contact list and phone extension list (as needed)
      • Assist Jim's Executive Assistant on projects as needed
      • Manage filing for Controller
      • Reconcile American Express receipts and statement
      • Assist the administration department by updating Premium Histories for clients; prepare Insurance Summaries
      • Obtain Monthly/Quarterly Values for the administration department via the internet, email or phone
      • Data entry in Advisor's Assistant (set-up client records, input policy information, create initial tasking for hand-off from new business to administration)
      • Create spreadsheets, PowerPoint and word documents on an as needed basis to support the team
      • Assist with mass mailings as needed Knowledge Base:
        • Competence in use of Microsoft Office software
        • Ability to use a multi-line phone system
        • Basic insurance knowledge desired
        • Fast-paced constantly changing priorities and deadlines
        • Extensive periods of sitting and keyboard/computer work
        • Effective communication skills with individuals over the phone and in person

Keywords: NFP Corp, Phoenix , Director of First Impressions, Executive , Phoenix, Arizona

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