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Assistant Principal-Operations

Company: Vista College Prep
Location: Phoenix
Posted on: May 16, 2022

Job Description:

Role Mission:

The Assistant Principal - Operations (APO) is responsible for all matters of school administration that do not directly relate to instruction. In this role, you will coach and manage the operations team, manage the school facility and daily operations systems, and ensure the daily functioning of the school reinforces VCP's mission. The APO will report directly to the school Principal and receive coaching from both the Principal and the Director of School Operations (DOO). The APO will lead, coach, and manage the school's operational team consisting of the Operations Associate, Office Manager, Office Assistants, and Fellows.

Your Impact:

School Operations
Manage and coach the Ops Team to ensure continued growth, development, and unity of team members;
Prepare the campus for start-up/new school year by ordering furniture, equipment, and classroom supplies as well as ensuring that school services (i.e., student food services, student transportation services, are lined up and ready for action);
Working with the DOO, manage instructional and office supply procurement to ensure that all materials are in stock and teacher requests are fulfilled, while tracking expenditures;
Manage food services to ensure on-time meal deliveries, availability for field trips, and compliance with federal food regulations, including sanitation standards;
Manage school student information database system and generates reports as needed by the teaching staff, DOO, and the school Leadership Team;
Oversee creation and distribution of report cards and manages parent teacher conferences;
Ensure the school maintains accurate student records, including, but not limited to, student attendance, and residency information;
Manage and execute attendance and tardy analysis procedures to ensure students are arriving to school, on-time, every day;
Manage all student medical/allergy information and the administration of medicine;
With support from the Vista College Prep Network Office, ensure compliance with all state, federal, and local employment laws and policies;
Manage all school vendors (enrichment providers, janitorial services, landscaping, plumbing, etc.) to ensure tasks are completed to meet the needs of our facility and school community;

Parent and Family Engagement/Student Recruitment
Oversee enrollment at school site and, as required, lead the enrollment process by working with the school leadership, teachers, and administrative team to meet enrollment targets;
Correspond regularly with families regarding school policies, trips, events, and milestones;
Organize and facilitate orientations for new and returning families, including organizing and arranging home-visits at the start of every year;
Oversee logistics for school-wide events including family academic nights, field trips, vision tests, school picture days, permits, school calendar, and immunizations shots;
Respond to family concerns promptly and effectively;

Respond to facility-related requests and alerts in a timely manner;
Execute daily building walk-throughs to ensure safety, efficiency, and organization;
Ensure that the school is neat, clean, and that minor repairs are done quickly;
Ensure curricular materials, furniture, and equipment are properly stored and accessible when needed;
Coordinate fire, evacuation, and crisis response drills with the Principal;
Work with appropriate staff to ensure hallway and general facility decorations (especially posted student work) are updated and maintained regularly;

Work with DOO and transportation company to adjust school bus routes and schedules, taking into account school calendars, address changes, new students, school and student needs, and various service requests;
Ensure proper distribution of schedules, routes, and other information to schools, and parents;
Coordinate with Manager of Community Engagement to schedule field trip transportation as needed;

Create and manage recess schedules;
Manage coverage when staff members are out of the building and collaborates with Principal to ensure all classrooms, systems, etc. can still function in the event of staff absences;
Assist in scheduling family-teacher conferences, family events and special schedules for Interim Assessments and state-wide standardized tests;
Plan accordingly for half-days and early release dismissal days;

School Leadership
Actively serve on the School's Leadership Team;
Work with the Principal and Leadership Team to support scholars with behavioral needs;
Ensure that the school runs smoothly, efficiently, and on budget;
Review school invoices to ensure accuracy and ensure that the school runs smoothly, efficiently, on budget, and on time;
Support faculty, scholars, and families with a superior level of customer service, enabling teachers and school leaders to focus exclusively on teaching and learning;
Collaborate with the Leadership Team to maintain strong staff culture and a warm, collegial and mission-focused environment for faculty and staff;
Work with the DOO and School Leadership Team to develop, refine, and/or codify school policies and procedures;
Coordinate with the DOO to ensure smooth operations, identify needs, and facilitate flow of information;

Your qualifications:

Passionate commitment to the mission of Vista College Prep;
Mastery of general accounting practices and non-profit financial management (previous school finance experience preferred).
Impressive track record of results - ambitious goals set and achieved.
Customer service orientation; supportive attitude toward colleagues and external partners; reflective focus on individual and team growth and development.
Ability to approach situations with optimism and perseverance.
Excellent verbal and written communication skills.
Excellent organizational skills and careful attention to detail and follow-through
Required experience:
Bachelor's degree required, Master's degree in Business Administration, Finance or Accounting or other relevant degree preferred.
Five years experience working in financial management, budgeting, accounting or other relevant practice of financial services.
Skilled in the use of Microsoft Excel.
Valid IVP Fingerprint Clearance Card.

Compensation: We offer a competitive compensation package, and comprehensive health and retirement benefits for qualifying employees. VCP staff have the option of enrolling in health care with 100% of monthly premiums covered at no cost to the employee. All staff members are equipped with the tools needed to succeed, including all curricular materials, relevant and quality professional development, laptop computer, email, and all necessary supplies. The salary range for this position starts in the $60,000 range.

Vista College Prep is an equal opportunity employer and is committed to building an organization that embraces and celebrates diversity and inclusion. We do not discriminate against any employee or applicant because of race, color, religion, national origin, ethnicity, sex, gender, gender identity or expression, sexual orientation, age, marital status, pregnancy or related condition (including breastfeeding), genetics, veteran status, disability status, or any other basis protected by law. We believe that diverse teams build better outcomes, bring more perspective to the table, contribute to our success and the success of our students, and help foster a more inclusive environment for all employees.

Keywords: Vista College Prep, Phoenix , Assistant Principal-Operations, Education / Teaching , Phoenix, Arizona

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