Company: Diverse Lynx
Posted on: March 20, 2023
Title: Executive Admin
Location: Phoenix, Arizona
The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with client Management systems. The responsibilities involve:
A. Reception tasks
B. Administrative tasks
Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.)
Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies.
Procurement and Inventory Management Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals.
Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of client Purchase policies as enshrined in client Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc
Audits: Ensure audit readiness of the location at all time by complying with and enforcing client Policies.
Qualifications and associated Attributes:
C. Associate degree.
D. 5-10 years experience in Administrative Function of a medium sized facility (> 300 associates) preferred.
E Should possess excellent English communication skills (written & verbal)
F. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
G. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc.
H. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
I. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
J. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed.
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.
Title: Executive Admin
Keywords: Diverse Lynx, Phoenix , Executive Admin, Administration, Clerical , Phoenix, Arizona
here to apply!