Administrative Assistant

Company: Oner Buttons
Location: Phoenix
Posted on: February 16, 2020

Job Description:

The Administrative Assistant will participate in day-to-day administrative and operational tasks for the Home Office Sales team. Assist with pre & post logistics for all sales, provide travel planning and expense reporting assistance and assist with on-boarding of new employees.

The Career Opportunity

The position will provide you with the exposure to operational tasks and opportunities for learning and further development.

The Team / The Business

The Administrative Assistant will be a member of the Sales team and will work closely with analysts and managers among various sectors and practices.

Your Skills

Excellent people skills, proactive, self-driven, strong communication (verbal and written) skills, social but professional demeanor. The Administrative Assistant will need to juggle and prioritize workload, be excellent at multi-tasking, be detail orientated and organized, and respond well to urgent requests while working in a fast-paced environment.

Our Hiring Manager Says

We are looking for the kind of person who is very organized and can multi-task. The kind of person who is a self-starter, a creative thinker, a problem solver and an independent worker.

Responsibilities
--- Provide administrative support to the Ratings department with duties, including but not limited to, assisting with new hire on-boarding, preparing reports or proposals, filing, scanning, calendar management, expense reports, meetings and travel co-ordination.
--- Work with Administrative Assistants in other regional offices on different presentations/bios/packages and special assignments.
--- Assist in the coordination of meetings, action items and other administrative needs of the team, as required.
--- Ensure team members are prepared for all meetings and carry forward action items.
--- File management; keep current files on site, ensure all other files are either scanned and filed online or in offsite storage
--- Act as an ambassador, plays a key role in ensuring that Oner is viewed as a professional, friendly, easily accessible and approachable partner internally and externally.
--- Work cross functionally as part of a team with other members and departments.

Qualifications
--- College or university degree preferred.
--- 5+ years' experience in an administrative role ideally gained from banking, professional services or other fast-paced environments.
--- Experience managing complex global travel arrangements and itineraries.
--- Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
--- Extremely motivated, eager to learn, adaptable and professional.
--- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
--- Exceptional (written and verbal) communication skills and interpersonal skills.
--- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
--- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
--- Proven ability to work independently as well as to perform effectively in a team oriented environment

Benefits
Oner Buttons offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs.

At Oner Buttons, We have been making quality and affordable buttons for quite some time. We originally only offered one-inch buttons hence our name "ONER". But as our business has grown we now offer an array of button sizes and options, as well as button packs. Just as before, we still pride ourselves on a 5-day or less turnaround on most orders. as well as prices to beat most other competitors.

Oner Buttons is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Keywords: Oner Buttons, Phoenix , Administrative Assistant, Administration, Clerical , Phoenix, Arizona