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Administrative Assistant

Company: American Express Global Business Travel
Location: Phoenix
Posted on: February 16, 2020

Job Description:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Liaise with building management and vendors on all facilities related issues
  • Maintains all files on work orders, proposals, and department files. Creates files for new vendor and checks accuracy on all completed paperwork submitted by new vendors.
  • Assists with the inspections on the facility campus. Submit all invoices for processing as per company guidelines.
  • Ensure appropriate follow-up of employee related requests for service
  • Manage inventory of facilities, break room, office and catering supplies and the distribution of supplies as appropriate
  • Maintain clean and organized work environment for all employees including conference rooms, common areas and workstations
  • Assist with employee desk furniture/supplies set up, employee and office moves, and general organization
  • Assist with maintaining adequately stocked kitchens and office supplies
  • Respond to building emergencies as needed and be a member of the emergency response team.Location United States> Arizona> PhoenixIt is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.GBT Recruitment Privacy Statement at https://www.amexglobalbusinesstravel.com/gbt-recruitment-privacy-statement/ American Express Global Business Travel (GBT) is the worlds leading business partner for managed travel. We help companies and employees prosper by making sure travelers are present where and when it matters. We keep global business moving with the powerful backing of 16,000 travel professionals in more than 140 countries. Companies of all sizes, and in all places, rely on GBT to provide travel management services, organize meetings and events, and deliver business travel consulting.

Keywords: American Express Global Business Travel, Phoenix , Administrative Assistant, Administration, Clerical , Phoenix, Arizona

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