Professional Legal Administrator

Company: Fraud Fighters Law Firm, PLLC
Location: Paradise Valley
Posted on: January 27, 2023

Job Description:

We Are A Law Firm Looking For An Experienced Legal Administrator To Take Us To The Next Level And Beyond.--

We are looking for a Legal Administrator to work directly with the Law Firm Owner to oversee the administrative and business aspects of running the firm. This is an executive-level position responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems.

We need someone with significant hands-on experience. You will handle key administrative responsibilities and play a major role in shaping firm culture. You must have experience managing a team of more than 15 people and a budget of more than $5,000,000. This is not a position for an "Office Manager" or an "Administrative Assistant." We have put a lot of energy into building our "A-team" and we need to take it to the next level. As you know, the Legal Administrator is a key hire; it is crucial that we get this right! Our process might take a little longer than you're used to - but it's worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited for the chance to learn more about you.

About the position:

This position is responsible for overseeing and improving both our people and our systems.

This role is a key executive of the senior management team, reporting only to the Owner. The goal of this position is to secure the functionality of business to drive extensive and sustainable growth. You'll have to maintain control of diverse business operations, so we expect you to be an experienced and efficient leader. We need someone with the experience and maturity to keep the Firm's needs at the forefront and work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making.

Our Legal Administrator will be responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the owner. Our Legal Administrator will create or improve all administrative functions in our firm. We are building a firm where systems run the business, and people run the systems.

You must be able to show evidence of your prior success with:



--- Business process refinement and systems management to ensure profitable operation of the Firm
--- Experience ensuring that matters are handled appropriately so that client needs are met, legal and ethical requirements are met, and clients receive excellent service
--- Advising and collaborative decision making in a senior management role
--- Employee leadership, performance management, supervision (and termination)
--- Understand and use common financial reports to make decisions (budget variance, P&L, cashflow forecast)
--- Management of vendors, including a bookkeeper, accountant, technology, and marketing firms
--- Executing a business plan across a calendar year and tracking your results

We need a Legal Administrator who is a savant in project management and systems development, and who will be invested in making important contributions to the operating and financial success of the Firm. Our ideal candidate is not just comfortable with growth and change but thrives in an environment where people are constantly looking to improve the business and themselves. The ideal candidate understands that you cannot manage what you do not measure - and can help us figure out how to build systems to ensure we can measure and manage effectively. Our business grew fast.--In fact, we've tripled year over year for as long as we've existed.--While we are not a "start-up," we have a growth-focused environment and are looking for candidates who like that energy.
Working with us can prove to be the best job you ever had or the most frustrating --- depending on your flexibility, team spirit, commitment to clients, and your realistic expectations about what it's like to work in a fast-paced growing business with a passionate owner. We do good work and take great satisfaction in helping people accused of an unfair system with the deck stacked against them.
Prior legal experience is a plus. Knowledge of real estate law will be helpful but is not required. If you don't know how the courts work, you need to commit to getting up to speed quickly because you will be expected to make sure cases and clients are getting the attention they need and that the staff is following the rules. We will define specific KPIs for expected law firm growth, profitability, and culture.
About the Firm
This law firm, located in Phoenix, Arizona, exists to help people get their money back when they've been cheated in real estate deals.--Our ambition is to promote honesty by bringing and winning enough fraud claims that we bend culture in the direction of honesty.--We recognize what a task that is, and that's why we need to scale.--Nothing makes us happier than the expression of relief or gratitude on the client's face at the end of a job well done. We want to be profitable, too. We want to have a good life and we want to pursue our hopes and dreams and help you pursue yours.
--To Apply, We Need You To Follow A Two-Step Process:
Submitting your resume and cover letter, along with completing the DISC assessment, is the first step in our interview process. Our process was carefully designed so we can get to know each other and make sure we are a good fit.

Responsibilities:
This position is responsible for overseeing and improving both our people and our systems.
--- Responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the owner
--- Will create or improve all administrative functions in our firm. We are building a firm where systems run the business, and people run the systems

You must be able to show evidence of your prior success with:
--- Business process refinement and systems management to ensure profitable operation of the Firm
--- Experience across the six key parts of a business: marketing, sales, production, plant, and financial metrics,
--- Systems management to ensure matters are handled appropriately so that client needs are met, legal & ethical requirements are met, and clients receive excellent service
--- Employee recruitment, leadership, development, performance management, supervision (and termination) and retention.
--- Understand and use common financial reports to make decisions (budget variance, P&L, cashflow forecast)
--- Management of bookkeeper, accountant, technology systems, and other vendors
--- Oversee office facilities and all resources needed by the team

Qualifications:
What you can do is important. Who you are is equally important. The right person for this role must:
--- Not only adapt to change but drive it
--- Provide solutions, not just uncover problems
--- Have a high energy level
--- Have thick skin and high empathy
--- Have a sense of humor in equal measure to your sense of compassion
--- Have keen conflict resolution skills (not conflict avoidance skills)
--- Be metrics-driven and KPI-obsessed

About Company:
Our Founding and Managing Attorney is an entrepreneur who is passionate about helping people get their money back when they've been cheated.

We have set our sights on being the "go-to firm" for real estate fraud law in Maricopa County. In fact, our true measure of success will be winning enough fraud cases that people start telling the truth because they fear the consequences and reject the dark side. While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who's flexible, able to fill in other areas in a pinch, and willing to do things our way.

Keywords: Fraud Fighters Law Firm, PLLC, Phoenix , Professional Legal Administrator, Accounting, Auditing , Paradise Valley, Arizona