Professional Legal Administrator
Company: Fraud Fighters Law Firm, PLLC
Location: Paradise Valley
Posted on: January 27, 2023
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Job Description:
We Are A Law Firm Looking For An Experienced Legal Administrator
To Take Us To The Next Level And Beyond.--
We are looking for a Legal Administrator to work directly with the
Law Firm Owner to oversee the administrative and business aspects
of running the firm. This is an executive-level position
responsible for a wide range of activities in all phases of
administration, personnel, finances, facilities, and business
systems.
We need someone with significant hands-on experience. You will
handle key administrative responsibilities and play a major role in
shaping firm culture. You must have experience managing a team of
more than 15 people and a budget of more than $5,000,000. This is
not a position for an "Office Manager" or an "Administrative
Assistant." We have put a lot of energy into building our "A-team"
and we need to take it to the next level. As you know, the Legal
Administrator is a key hire; it is crucial that we get this right!
Our process might take a little longer than you're used to - but
it's worth it. If you take the time to read this ad and follow the
instructions to apply, we will be excited for the chance to learn
more about you.
About the position:
This position is responsible for overseeing and improving both our
people and our systems.
This role is a key executive of the senior management team,
reporting only to the Owner. The goal of this position is to secure
the functionality of business to drive extensive and sustainable
growth. You'll have to maintain control of diverse business
operations, so we expect you to be an experienced and efficient
leader. We need someone with the experience and maturity to keep
the Firm's needs at the forefront and work closely with the Owner
and key staff on strategy, policy, problem-solving, and
decision-making.
Our Legal Administrator will be responsible for planning and
managing the day-to-day operations of the Firm, and for
implementing Firm policies and procedures under the general
guidance and supervision of the owner. Our Legal Administrator will
create or improve all administrative functions in our firm. We are
building a firm where systems run the business, and people run the
systems.
You must be able to show evidence of your prior success with:
--- Business process refinement and systems management to ensure
profitable operation of the Firm
--- Experience ensuring that matters are handled appropriately so
that client needs are met, legal and ethical requirements are met,
and clients receive excellent service
--- Advising and collaborative decision making in a senior
management role
--- Employee leadership, performance management, supervision (and
termination)
--- Understand and use common financial reports to make decisions
(budget variance, P&L, cashflow forecast)
--- Management of vendors, including a bookkeeper, accountant,
technology, and marketing firms
--- Executing a business plan across a calendar year and tracking
your results
We need a Legal Administrator who is a savant in project management
and systems development, and who will be invested in making
important contributions to the operating and financial success of
the Firm. Our ideal candidate is not just comfortable with growth
and change but thrives in an environment where people are
constantly looking to improve the business and themselves. The
ideal candidate understands that you cannot manage what you do not
measure - and can help us figure out how to build systems to ensure
we can measure and manage effectively. Our business grew fast.--In
fact, we've tripled year over year for as long as we've
existed.--While we are not a "start-up," we have a growth-focused
environment and are looking for candidates who like that
energy.
Working with us can prove to be the best job you ever had or the
most frustrating --- depending on your flexibility, team spirit,
commitment to clients, and your realistic expectations about what
it's like to work in a fast-paced growing business with a
passionate owner. We do good work and take great satisfaction in
helping people accused of an unfair system with the deck stacked
against them.
Prior legal experience is a plus. Knowledge of real estate law will
be helpful but is not required. If you don't know how the courts
work, you need to commit to getting up to speed quickly because you
will be expected to make sure cases and clients are getting the
attention they need and that the staff is following the rules. We
will define specific KPIs for expected law firm growth,
profitability, and culture.
About the Firm
This law firm, located in Phoenix, Arizona, exists to help people
get their money back when they've been cheated in real estate
deals.--Our ambition is to promote honesty by bringing and winning
enough fraud claims that we bend culture in the direction of
honesty.--We recognize what a task that is, and that's why we need
to scale.--Nothing makes us happier than the expression of relief
or gratitude on the client's face at the end of a job well done. We
want to be profitable, too. We want to have a good life and we want
to pursue our hopes and dreams and help you pursue yours.
--To Apply, We Need You To Follow A Two-Step Process:
Submitting your resume and cover letter, along with completing the
DISC assessment, is the first step in our interview process. Our
process was carefully designed so we can get to know each other and
make sure we are a good fit.
Responsibilities:
This position is responsible for overseeing and improving both our
people and our systems.
--- Responsible for planning and managing the day-to-day operations
of the Firm, and for implementing Firm policies and procedures
under the general guidance and supervision of the owner
--- Will create or improve all administrative functions in our
firm. We are building a firm where systems run the business, and
people run the systems
You must be able to show evidence of your prior success with:
--- Business process refinement and systems management to ensure
profitable operation of the Firm
--- Experience across the six key parts of a business: marketing,
sales, production, plant, and financial metrics,
--- Systems management to ensure matters are handled appropriately
so that client needs are met, legal & ethical requirements are met,
and clients receive excellent service
--- Employee recruitment, leadership, development, performance
management, supervision (and termination) and retention.
--- Understand and use common financial reports to make decisions
(budget variance, P&L, cashflow forecast)
--- Management of bookkeeper, accountant, technology systems, and
other vendors
--- Oversee office facilities and all resources needed by the
team
Qualifications:
What you can do is important. Who you are is equally important. The
right person for this role must:
--- Not only adapt to change but drive it
--- Provide solutions, not just uncover problems
--- Have a high energy level
--- Have thick skin and high empathy
--- Have a sense of humor in equal measure to your sense of
compassion
--- Have keen conflict resolution skills (not conflict avoidance
skills)
--- Be metrics-driven and KPI-obsessed
About Company:
Our Founding and Managing Attorney is an entrepreneur who is
passionate about helping people get their money back when they've
been cheated.
We have set our sights on being the "go-to firm" for real estate
fraud law in Maricopa County. In fact, our true measure of success
will be winning enough fraud cases that people start telling the
truth because they fear the consequences and reject the dark side.
While we are focused on rapid growth, we are still small enough to
care about every team member and client. We need someone who's
flexible, able to fill in other areas in a pinch, and willing to do
things our way.
Keywords: Fraud Fighters Law Firm, PLLC, Phoenix , Professional Legal Administrator, Accounting, Auditing , Paradise Valley, Arizona
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