Payroll Clerk

Company: EMCOR Group, Inc.
Location: Phoenix
Posted on: June 25, 2022

Job Description:

Job Title: Payroll Clerk

Department: Accounting / Finance

Location: Tempe, Arizona

Reports to: Payroll Administrator

FLSA Status: Non-Exempt

COMPANY OVERVIEW

University Mechanical & Engineering Contractors, Inc. (UMEC) is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. UMEC is a subsidiary of publicly traded EMCOR Group Inc. UMEC is a full-service mechanical contractor serving the western United States. UMEC designs builds, and commissions mechanical systems, including heating, ventilating and air conditioning (HVAC), plumbing, and piping systems for commercial, institutional, high tech, industrial and military clients.

SUMMARY

The Payroll Clerk will be a key member of the payroll and accounting team and will report to the Payroll Administrator. The payroll clerk will have a wide range of duties in the Payroll and Human Resources departments and will have an immediate impact on helping the company grow its work force. The payroll clerk will be responsible for assisting accounting with the quick and efficient processing of payroll. The ideal candidate must have strong abilities to process high volume of data, attention to detail, ability to work in fast past environment and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with payroll software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

* Review and enter new hire paperwork data into software and file into employee personnel files.
* Review all I-9's, enter into E-Verify, print and pass records onto Human Resources for review then file accordingly.
* Process and issue employee paychecks and statements of earnings and deductions.
* Compute wages and deductions, and enter data into computers.
* Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
* Compile employee time, production, and payroll data from time sheets and other records.
* Review, correct and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis; payroll is in-house so this also includes printing and distribution of checks
* Generate and distribute necessary reports internally and externally.
* Gather documentation for company audits on a timely basis.
* Maintain utmost confidentiality of company information.
* Comply with Company established policies and procedures.
* Perform additional assignments as directed by Payroll Administrator.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

* 3 years of experience working in accounting or bookkeeping with at least two years of payroll experience preferred.
* High school diploma or equivalent required
* Working knowledge of the construction industry a plus.
* Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

Business writing and reporting skills

* Excellent organization, communication, and interpersonal skills
* Time management skills - ability to meet frequent deadlines
* Strategic, analytical, and multi-tasking skills
* Attention to detail

COMPUTER SKILLS

Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).

* Working knowledge of payroll, project and financial software.

REQUIRED ATTRIBUTES

The requirements listed below are representative of the characteristics and demonstrated capabilities sought to perform this job successfully.

* Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
* Must have the ability to make sound decisions and produce accurate and timely results in mind.
* Must prioritize and organize work in a fast paced multi-task environment.
* Must monitor and analyze data and solve problems on a tactical and strategic level.
* Must build positive working relationships with multiple levels of employees and management.
* Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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Keywords: EMCOR Group, Inc., Phoenix , Payroll Clerk, Accounting, Auditing , Phoenix, Arizona